Cleaning service proposal template

Identify whether the job is residential or commercial and describe areas by room, floor, suite or approximate square footage. Record details that shape the work: bathrooms, flooring, occupied rooms, access hours and areas to avoid. Square footage does not replace a task list when condition varies. For commercial sites, note shared areas and operating hours; for homes, clarify which bedrooms or personal spaces are included.

Separate routine maintenance from deep cleaning and move-out work. A deep clean may add cabinets or baseboards; a move-out clean may involve empty rooms and appliance interiors. List extras rather than assuming a client knows what “deep clean” includes. State exclusions such as biohazards or specialty restoration if outside your service.

Organize scope by room or task: dust reachable surfaces, clean specified fixtures, vacuum or mop identified floors, and empty agreed bins. Note whether beds, dishes, interior windows or on-site trash are included. A checklist helps the client compare the finished visit with the quote.

For recurring work, state weekly, biweekly, monthly or other cadence and the service window. Explain extra visits or skipped appointments. For one-time work, define the date window and whether the space is vacant or occupied. If visit length can vary with the property's condition, describe how you will discuss a change before exceeding the agreed scope. BidLogik proposal templates can help structure a scope; confirm each property's tasks before sending.

Say whether you bring products and equipment or use supplies at the site. If a client requests particular products, identify who supplies them and what happens if unavailable. Ask about surface-care instructions and prohibited methods. Do not imply specialized treatment or credentials unless verified and part of your service.

List special requests—inside the refrigerator, oven, cabinets, interior glass or laundry—as separate tasks. For commercial jobs, identify shared spaces and any consumable restocking. Keep optional services visible. Explain how a changed task list or property condition affects price and requires approval.

Document entry and security: client handoff, reception check-in, key, lockbox or another agreed method. Explain key or access-code handling, when the space must be available and who to contact if entry fails. Never place sensitive codes in a public proposal; exchange them privately after confirmation.

Record alarm, parking, pet, tenant-notice or restricted-area instructions. For shared buildings, identify service hours and sign-in or escort requirements. State whether the client should clear personal items or secure valuables before arrival.

Describe how a client raises a concern, the reporting window and what your re-clean commitment covers. Specify the affected area and whether the remedy is a return visit or another response. Clarify that a re-clean does not add tasks outside the accepted scope. State whether the original team or another available cleaner will return, and how the visit is arranged.

State cancellation or rescheduling notice, any charge, and how recurring service can change or end. Use terms that reflect your schedule and local requirements. Not legal advice: review applicable rules and seek qualified help for formal terms. Compare the construction bid proposal template and landscaping proposal template for other service examples.

Choose per-visit, recurring or one-time pricing. Record the factors behind it: rooms, square footage, frequency, condition and extras. Do not imply a fixed quote covers an uninspected space or unconfirmed tasks. Revise the proposal and get approval before added work. If you quote after a walkthrough, note any assumptions about clutter, access or occupancy that could change the time required.

Before sending, confirm the property, date or cadence, tasks, supplies, access, total and next step. For recurring work, state when service begins and how schedule changes are requested. Explain whether a first visit has a different scope from later routine visits. Find BidLogik industry workflows or review platform pricing; set your own job-specific quote.