Custom jewelry commission quote template

Describe the piece before pricing it: item type, dimensions or design reference, intended metal, stones, finish, setting and requested size. Identify which details are fixed and which need written approval. Attach or reference the approved design and list what the client receives, such as the finished piece or presentation box. A phrase like “custom ring” does not define stone placement or finish.

List exclusions such as extra design rounds, engraving or a second piece. State who supplies reference materials and when approval is needed. Use proposal templates to organize the quote, then make the specification the reference for production.

Show how the quote is built: metal type and estimated quantity, stones and their agreed specifications, labor, finishing, setting and packaging. Identify the currency, quote date and whether shipping or tax is included. If a material cost can change before purchase, explain the estimate basis and when you will confirm the final amount.

Set a clear metal-price change process. Before buying materials or changing the quote, provide the revised amount and get the client’s written approval. State whether the client may cancel or choose an alternative if they do not approve. Never treat a material-cost increase as automatic permission to charge a new total. Use [amount] placeholders where supplier information is not confirmed.

State the deposit amount or percentage, what it reserves, and when it is due. Connect later payments to milestones such as specification approval, material purchase, completion or dispatch. Give the final balance due date and payment method. Say whether design work is included and what happens if the client does not approve it.

Explain how a requested change affects labor, materials, price and timing. Pause changed work until the revised scope and cost are approved in writing. State how completed work, purchased materials and any balance are handled if the commission ends early. Related maker examples include art commission terms of service and portrait commission agreement.

Record the requested size, measurement source and who confirms it before production. Explain whether a sizing check is included and whether the design has resizing limitations. State how the client requests an assessment if the finished piece does not fit, the contact window and whether resizing is included, separately priced or unavailable.

Do not describe a resize as free or guaranteed unless offered. Identify who pays return shipping and any additional materials or labor. If resizing can alter a setting or finish, explain that it will be evaluated and quoted before proceeding.

Give a target schedule and its starting point, such as deposit, final specification approval and material availability. State the response window and how late approvals affect delivery. Identify shipping method, destination, who pays, whether insurance is included, the insured value basis and how tracking is shared.

Explain what happens if a shipment is delayed, damaged or returned, and who contacts the carrier. Browse industry guides for other workflows. For platform plans, see pricing. Not legal advice; fill every shipping and insurance detail before acceptance.

Check that the final specification, materials, labor, deposit, payment milestones, metal-price approval process, size and resizing terms are present. Confirm the quote’s validity period if supplier pricing may change. Identify the client, maker and person authorized to approve changes.

End with a clear next step: approve the specification and quote, pay the deposit, and confirm sizing and delivery details. Keep a copy of the approved specification and later changes together. Do not begin changed work or incur an unapproved material charge.

For stones or materials with a selected grade, origin or finish, record the exact agreed detail or attach the supplier specification. If an equivalent substitute is acceptable, describe how the maker will request approval before sourcing it. This keeps a later availability issue from silently changing the appearance, price or expected delivery of the commissioned piece.