Illustration Commission Proposal

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# Illustration commission proposal

Prepared by: [Artist name and contact]
Prepared for: [Client name and contact]
Project: [Project name]
Proposal date and validity: [Date; expiry date]

## Brief and deliverables
The purpose of this commission is [describe the intended use and audience].
Deliver [number of illustrations], at [dimensions], in [file formats and color profile].
Include [rough sketches / refined artwork / final files]. Exclude [source files, animation, additional adaptations or other exclusions].

## Sketch stages and approvals
Stage 1: [thumbnail concepts and selection date].
Stage 2: [refined sketch, consolidated feedback and approval date].
Stage 3: [final artwork and delivery date].
Each stage includes [number] revision rounds. A new direction after approval is quoted as a change request. Feedback is sent together by [named decision maker].

## Creation fee and usage license
Creation fee: [Amount and currency].
License fee: [Amount and currency], separate from the creation work.
Permitted use: [editorial / advertising / packaging / other].
Media: [print / digital / specified channels].
Territory: [named countries or regions].
Term: [start date and duration]. Print run or impressions: [agreed limit].
Exclusivity: [non-exclusive / defined exclusive use].
Ownership, portfolio permission and sublicensing: [agreed terms].
No additional rights are implied. Renewals and new uses need written permission and a separate quote. Have any assignment reviewed.

## Payment and timeline
Total: [Amount and currency]. Deposit: [Amount or percentage].
Milestone invoices: [dates or approvals]. Final payment due: [terms].
License begins: [condition, for example cleared final payment].
Delivery depends on receiving the brief, reference materials and timely approvals.

## Acceptance
Client approval: [Name, signature and date].
Artist approval: [Name, signature and date].
This is a starting template, not legal advice. Review terms for your jurisdiction.